MINUTES OF MEETING
DEER RUN COMMUNITY DEVELOPMENT DISTRICT

The Board of Supervisors of the Deer Run Community Development District held a workshop on Thursday, February 23, 2023 at 6:02 p.m. at the Island Club, 501 Grand Reserve Drive, Bunnell, Florida.

Present and constituting a quorum were:

David St. Pierre	Chairman
Gail Lambert	Vice Chairperson
Darrell Broom	Supervisor
Andre Poulin	Supervisor
Greg Dean	Supervisor

Also present were:

Howard McGaffney	District Manager
Jim Oliver	GMS
Katie Buchanan	District Counsel
Peter Armans	District Engineer Several Residents

FIRST ORDER OF BUSINESS	Roll Call
Mr. McGaffney called the workshop to order at 6:02 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Wetland	Restoration	Plan	and	Process
(Presenter: District Engineer)
Mr. Armans reviewed the history of correspondence and warning letters from the St. Johns River Water Management District regarding issues with conservation areas and easements some of which were over cleared and some that needed additional plantings. Areas 4, 10 and 11 will be addressed by the board and district staff will correspond with the golf course for areas that were encroached upon by over mowing.
The district engineer will present at the next board meeting his proposed plan to be presented to the St. Johns River Water Management District to bring the conservation area/easements into compliance.

THIRD ORDER OF BUSINESS	Stormwater Ponds
Function and Flow
Mr. Armans reviewed the ownership of the ponds, advised that the ponds within Freedom are owned and maintained by Freedom HOA and that ponds are replenished by rainfall only.

Retention vs. Detention (which type does Deer Run have?)
Mr. Armans reviewed the differences in retention and retention ponds, both of which are in the district.

FOURTH ORDER OF BUSINESS	SJRWMD Permits
Pond Expansion (currently in application)
Ms. Buchanan advised that D.R. Horton wants to expand Pond B1 and part of the permitting needs for Phases 5 & 6 and the application for the permit needs to be signed by the chair. Staff will notify D.R. Horton of the presence of gopher tortoises on the property. This request will be presented at a future meeting.

Process of the Transfer of Maintenance/Ownership from DRH to District (Presenter: District Engineer/District Counsel)
Ms. Buchanan outlined the process of transferring completed ponds/improvements to the district for maintenance and ownership. This will add to the operation and maintenance budget. The engineer will inspect it before the district accepts improvements. The district engineer will confirm which ponds have been accepted by the district for maintenance and ownership and which ones will be transferred in the future.
The board and staff discussed the issues with the location of a mailbox kiosk and the district manager will advise D.R. Horton of the dissatisfaction of the Phase 3 mailbox cluster, regarding safety and ADA concerns.

FIFTH ORDER OF BUSINESS	Review of Sunshine Law (District Counsel)
Ms. Buchanan reviewed the sunshine law, outlined ways to avoid a sunshine law violation and reiterated that any item that could come before the board for discussion and

consideration cannot be discussed with another board member outside of a publicly advertised meeting. All supervisors have the ability to ask staff to add an item to a future agenda.

SIXTH ORDER OF BUSINESS	Resident Committees vs. Board Appointed
DHOC/Committees (Presenter: District Counsel)
Ms. Buchanan provided information on the differences between a committee appointed by the board or an ad hoc committee and in order to avoid a sunshine law violation to not interact with a resident committee/interest group on landscape, amenities, policies, etc.
Policies of the board related to amenities management was discussed and district counsel advised that policies are set by the board and amenity management enforces the policies. Unilateral direction by supervisors is not permitted. The existing policies will be reviewed by the district manager and district counsel and make any recommended changes at a future meeting.

SEVENTH ORDER OF BUSINESS	Update on Joint Meeting (City Manager,
DRH Representative(s), Chair, District Manager, District Counsel, District Engineer
Purpose of this Meeting is to Discuss Outstanding Items of Concern
Ms. Buchanan outlined issues that need to be addressed in a meeting with the city manager, D.R. Horton representative and district staff being: ownership of certain roadways, repair of main roadway. Stormwater pond repair to be addressed with D.R. Horton.

EIGHTH ORDER OF BUSINESS	Process of Assignment of Improvements from
DR Horton in Remaining Phases (Presenter: District Counsel & District Engineer)
Forward Thinking to the Certification of Completion of the Project
Ms. Buchanan reviewed the process of assignment from D.R. Horton to the district and that she will speak with D.R. Horton to ensure that all future acquisitions will be presented and approved by the board with all appropriate documents. D.R. Horton does not always communicate that improvements have been completed and when plats are recorded.

NINTH ORDER OF BUSINESS	Discussion of Disbursement Policy/Spending
Authority Policy

Mr. McGaffney outlined the need to have a more defined spending authority policy for onsite staff and the district manager as well as emergency purchases that will be presented at a future meeting.

TENTH ORDER OF BUSINESS	Public Comment
Public comments were made throughout the workshop.

ELEVENTH ORDER OF BUSINESS	Next Scheduled Meeting – 03/22/23 at 6:00
p.m. at the Island Club
Mr. McGaffney stated the next scheduled meeting will be held March 22, 2023 at 6:00
p.m. at the Island Club.

On MOTION by Mr. Dean seconded by Mr. Broom with all in favor the meeting adjourned at 8:12 p.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman