Deer Run Community Development District
Agenda March 23, 2022

AGENDA

Deer Run Community Development District
475 West Town Place
Suite 114 St. Augustine, Florida 32092
District Website: www.DeerRunCDD.com

March 16, 2022

Board of Supervisors
Deer Run Community Development District Dear Board Members:
The Deer Run Community Development District Meeting is scheduled for Wednesday, March 23, 2022 at 3:00 p.m. at the Island Club, 501 Grand Reserve Drive, Bunnell, Florida 32110.
Following is the advance agenda for the meeting:

Roll Call

Public Comments (regarding agenda items below)

Discussion Items:
Road Ownership Update

Amenity Center Pool Leaks

Amenity Center Dumpster Pad and Facility

Speed Bumps – Phase 2

Construction of Park on Grand Reserve Boulevard

Yellowstone Proposals

Ratification of Work Authorization No. 2022-2 from Dewberry Engineers, Inc. for Stormwater Needs Analysis

Discussion of Parking Policies

Staff Reports
Attorney

Engineer

District Manager

Amenity Manager
Report

Firepit Proposal

Pressure Washing Proposal

Entrance Lighting Proposal

Supervisor’s Request

Public Comments

Approval of Consent Agenda
Approval of the Minutes of the February 23, 2022 Meeting

Balance Sheet as of February 28, 2022 and Statement of Revenues and Expenses for the Period Ending February 28, 2022

Assessment Receipt Schedule

Approval of Check Register

Next Scheduled Meeting – 05/25/22 @ 6:00 p.m.@ Island Club

Adjournment

District Website: www.DeerRunCDD.com

THIRD ORDER OF BUSINESS

D.

ITEM III:D - SPEED HUMPS
09/21:
Gail - Speed bumps: ……. At that point can we again liaise with DRHorton to add more speed bumps to GRD?
way STOP signs: at 2 intersections - Fairway Ct/GRD and GRD/GRB. This is a road safety issue at the 2 intersections as there have been many near misses at both and 1 accident at GRD/GRB. I know you said this was a process, but it is crucial we pursue this.

Fairway CT/GRD - School children are picked up and dropped off at this intersection. The drivers from Fairway Court do not stop or do a rolling stop. When they turn right on GRD, the turn is tight and often they end up crossing over to the wrong side. I personally have witnessed this twice and had to break/swerve to avoid the car/truck in question.
Grand Reserve Drive/Grand Reserve Boulevard intersection - There is so much traffic passing through this intersection from cut throughs, golfers, residents, construction traffic. This will be the main intersection of the development. Currently there is a Stop sign on GRB. The issue here, is that traffic on GRD are not signalling or slowing down and this is causing major safety issues, already resulting in an accident with a car and construction truck. There are many more children in this development and it needs to be a safe place, in fact there are 5 children living at the accident point.

I ask that you and DRH give these issues serious consideration once again and take action before someone gets hurt.

09/21: Dustin Vost: Yes the City did work with DR Horton in facilitating the
original speed bumps and we are continuing to work with them to try and obtain more. The last place we left off was the possibility of getting an additional speed bump on or around 223 Grand Reserve Dr when DR Horton begins paving in Phase 4. This is not promised to happen and is still in the discussion phase, and I will update once we know for sure it will happen. We are also looking to have a few installed in the new Phase 2 stretch of Grand Reserve Dr. Again this is still in the discussion phase, and I will update once we know for sure.
I am also forwarding the 3 way stop requests to the City Manager, City Attorney, Chief of Police, and Emergency Services for their input. I am also reaching out to one of our engineering firms to see if there are any other safety measures that can be done. I will keep you updated as I get information.

02/28/2022 – Update
Gail: I noticed that the new road is being built for the new DRH phase 4 and I thought it would be a good moment to enquire about the extra speed bumps and whether they will definitely be installed. We have young families in phase 2 and Grand Reserve Drive is becoming a racetrack especially where there are no speed bumps at all. Residents have been enquiring expressing

safety concerns, and we have been patient as the most sensible time would be when building the new road whilst the equipment is onsite.
We would appreciate an update.

March 15 –
Joe: Yes, the new portion of Phase 4 GRD will have two (2) speed humps….Paving is scheduled for March 3-4. The approved engineering construction plans for phase 2 did not
include speed humps.

Gail: Again I was hoping to get approval for speed bumps in phase 2 at the board meeting next week, but it appear DRH is racing ahead with items. Any possibility you can get approval to
add speed bumps to the phase 2 at the same time as Phase 4? Do you need the approval of the board?
Joe: Yes, same time…next week supposedly.

way STOP at GRD/GRB:
This portion of the road is CDD owned: Can we create a 3-way STOP?

E.

ITEM III:E- Construction of Recreation Parks Phase 3 & 6 -CDD owned

Joe Walter: Yes, we have begun construction of the new Recreation Park which will be in that location. The construction of the recreation park will coincide with Phase 3 residential construction which is the phase located inside The Links due to begin this summer.
********
Gail Lambert: If this will be CDD responsibility, I have a few questions, based on our experience with the Amenity Center:-

What will be in the recreation park?
Are there any design plans you can share?
Will there be a high enough 6' fence around the park for security purposes?
If solely for residents, will there be a security key pad?

From an environmental standpoint, will trees remain around the perimeter of the park?

**************
Joe Walter: No, there will not be a fence surrounding the perimeter. Although, the entire perimeter will be wooded also.
There will be a running trail, fishing dock, dog stations, benches.
There will not be any key fob entry, but signage will be present mentioning “for GR residents ONLY”, etc.

**********
Gail: Although it sounds wonderful, I am concerned it will attract unsavory characters especially at night. I would think we would need some kind of camera security and police patrols unfortunately :(
I am sorry it seems I am always complaining, but I have had my eyes opened to the shenanigans at the amenity center and beyond. I just want to avoid the pitfalls before they happen, so I intend to discuss at the CDD meeting.
***************

Gail to Alvin Jackson – City of Bunnell: I wanted to bring to your attention a proposed recreational park in the Grand Reserve Development. See below screenshot from the 2018 PUD. Several residents, the Amenity Manager and myself have expressed concerns over the safety and security of this park. Having consulted with the developer, this is his description of the park: "No, there will not be a fence surrounding the perimeter. Although, the entire perimeter will be wooded also. There will be a running trail, fishing dock, dog stations, benches." Our concerns are that the unmonitored secluded park will attract unsavory characters, people hiding out, taking drugs & alcohol, criminal activity in the evening. It will be a constant source of trouble for the Police.
My question to you: As it appears to be in the PUD, are we allowed to remove it from the development?

Gail: Looking at the same PUD image (see below), another park is slated in Phase 3 but that would be in the gated section and therefore private to them and not CDD owned? Am I correct on that? Or would all residents have access to Phase 3 park? This park would probably be ok, as it is deeper in the community and away from downtown Bunnell.
Phase 6 park is too close to Bunnell who cut through along Nassau Rd to the community and amenity center where they have trespassed and caused criminal damage.

Mark Karet for the City: The City Manager has asked me to respond to you on his behalf. I am a planning consultant that has been hired by the City to assist them in handling land use and zoning matters. In answer to your question, yes -
- it will require an amendment to the Grand Reserve RPUD agreement in order to delete the park from the planned development. Such an amendment would have to be initiated by the developer. At this time, DR Horton’s contractor is digging the pond for fill material that will be used in the current phases of the project. It is my understanding that the park improvements are not scheduled to begin until the final phase of the project. The City Manager has informed me that once the park construction is complete and the park is open to the public the Police Department will begin regular public safety checks of the park.

FIFTH ORDER OF BUSINESS

 	

Sent Via Email: etorres@gmsnf.com

January 31, 2022

Mr. Ernesto Torres District Manager
Deer Run Community Development District 475 West Town Place, Suite 114
World Golf Village
St. Augustine, Florida 32092

Subject:	Work Authorization Number 2022-2
Deer Run Community Development District
Special Districts Stormwater 20-Year Needs Analysis

Dear Chairman, Board of Supervisors:

Dewberry Engineers Inc. is pleased to submit this work order to provide general engineering services for the Deer Run Community Development District (District) for preparation of Special Districts Stormwater 20-Year Needs Analysis. We will provide these services pursuant to our current agreement (“District Engineer Agreement”) as follows:

Scope of Work

We will prepare a Stormwater 20-Year Needs Analysis as required by the Florida Statutes, to be submitted to the county. Florida Statutes, Sections 403.9301 and 403.9302, (see Chapter 2021-194, Laws of Florida), “direct municipalities, counties, and independent special districts that provide a stormwater management system or program, or wastewater management services, to develop a 20- year needs analysis every five years.”

“For the first cycle of reports, local governments must submit their reports to their respective counties by June 30, 2022. The counties must compile the local reports (including their own) and submit them to EDR [Office of Economic & Demographic Research] and the secretary of the Department of Environmental Protection by July 31, 2022. EDR will then publish an analysis of the stormwater and wastewater submissions in the 2023 edition of the Annual Assessments of Florida's Water Resources and Conservation Lands. The next reporting cycle will begin in 2027.”

This task includes:

Completing an inventory of the existing stormwater systems and facilities within the District;
Providing information as to the condition and note the maintenance and operation status as provided by the District;
Providing responses on the EDR prepared spreadsheet for reporting information regarding the stormwater systems;
Providing GIS maps of the facilities within the District boundary and details of the system operations and maintenance expectations for the five (5) year period; and
Submitting to the county for their reporting.

Page 1 of 2

Mr. Ernesto Torres
Deer Run CDD Work Authorization 2022-2
Special Districts Stormwater 20-Year Needs Analysis January 31, 2022

We will assist the District in providing the report and additional information by June 30, 2022. The District will be responsible for providing costs for maintenance and proposed future expansions, if any are planned, including history. We will coordinate with the district manager and the board in providing said information.
Our fee for this task will be based on time and materials, in accordance with the enclosed Schedule of Charges. We estimate a budget of $14,000, plus other direct costs.
Other Direct Costs

Other direct costs include items such as printing, drawings, travel, deliveries, et cetera. This does not include any of the application fees for the various agencies, which are the owner’s responsibility and have not been accounted for in this Work Authorization. We estimate a budget of $1,000.

Additional Services

Any Additional Services requested that are not a part of this work authorization will be invoiced either on a time and materials basis, in accordance with the enclosed Schedule of Charges, or on a mutually agreed upon fee. Authorization under this task must be in writing.

This proposed work authorization, together with the referenced Engineering Agreement, represents the entire understanding between the District and the Engineer with regard to the referenced work authorization. If you wish to accept this work authorization, please sign where indicated and return one complete copy to Aimee Powell, Administrative Assistant in our Orlando office at 800 N. Magnolia Avenue, Suite 1000, Orlando, Florida 32803 (or via email at apowell@dewberry.com). Upon receipt, we will promptly schedule our services.

Thank you for considering Dewberry. We look forward to continuing our business relationship. Sincerely,

Peter Armans, P.E.	Reinardo Malavé, P.E.

Project Manager	Associate Vice President APPROVED AND ACCEPTED

By:	 Authorized Representative of
Deer Run Community Development District
3/8/2022
Date:

Page 2 of 2

Attachment A

STANDARD HOURLY BILLING RATE SCHEDULE

Professional/Technical/Construction/Surveying Services

LABOR CLASSIFICATION	HOURLY RATES	
Professional		
Engineer I, II, III	$110.00, $120.00, $135.00	
Engineer IV, V, VI	$150.00, $170.00, $200.00	
Engineer VII, VIII, IX	$220.00, $235.00, $255.00	
Environmental Specialist I, II, III	$95.00, $115.00, $135.00	
Senior Environmental Scientist IV, V, VI	$155.00, $170.00, $185.00	
Planner I, II, III	$95.00, $115.00, $135.00	
Senior Planner IV, V, VI	$155.00, $170.00, $185.00	
Landscape Designer I, II, III	$95.00, $115.00, $135.00	
Senior Landscape Architect IV, V, VI	$155.00, $170.00, $185.00	
Principal	$315.00	
Technical		
CADD Technician I, II, III, IV	$75.00, $92.00, $110.00, $135.00	
Designer I, II, III	$100.00, $120.00, $140.00	
Designer IV, V, VI	$155.00, $175.00, $200.00	
Construction		
Construction Professional II, III	$145.00, $170.00	
Construction Professional IV, V, VI	$185.00, $215.00, $245.00	
Survey		
Surveyor I, II, III	$60.00, $75.00, $90.00	
Surveyor IV, V, VI	$105.00, $115.00, $130.00	
Surveyor VII, VIII, IX	$150.00, $175.00, $205.00	
Senior Surveyor IX	$245.00	
Fully Equipped 2, 3, 4 Person Field Crew	$160.00, $200.00, $240.00	
Administration		
Administrative Professional I, II, III, IV	$70.00, $90.00, $110.00, $145.00	
Other Direct Costs (Printing, Postage, Etc.)	Cost + 15%	

Company Confidential and Proprietary: Use or disclosure of data contained on this sheet is subject to restriction on the title page of this report.
Revised 8-01-21\Subject to Revision\Standard Hourly Billing Rate Schedule

SEVENTH ORDER OF BUSINESS

D.

1.

Deer Run Community Development District
9655 Florida Mining Blvd., Bldg. 300, Suite 305, Jacksonville, Florida 32257
Memorandum

Date:	March 23,2022
To:	Deer Run Board of Supervisors Jim Oliver, District Manager
From:	Heather Chambliss, Facility Manager Re:	Deer Run CDD
Monthly Island Club Operations Report

The following is a summary of activities related to the Island Club operations of the Deer Run Community Development District.
Amenity / Site

Florida Pest Control has sprayed for the month
No trespassing sign has been hung up
TV has been replaced
Pool probes have been calibrated
Treated the top of the pickleball nets. This treatment will be performed every month.
Fireplace parts have been ordered
The 3/8 has been repaired at no cost to Deer Run due to it is still under warranty

Amenity Manager Event Summary
Special Events:
February 3rd BINGO
February 15th Craft Night
February 26 Sock Hop with the Reserves
March 3rd BINGO
March 14th Painting with Friends
March 26th Masquerade with the Reserves

Rentals
February 22 Small wedding

March 12th Memorial Gathering
Up Coming Rentals
4/3 Family gathering
4/24 Family gathering
5/14 Baby Shower
7/3 Family gathering

Classes:
Chair Zumba Wednesday Morning
Yoga Wednesday Afternoon

Community Organized Events:
Ladies Night is first Tuesday of the month.
Bunco has started every third Thursday.
Pickleball on Tuesday, Thursday, Saturday, and Sunday
Poker Night the second and fourth Friday
Acoustic Night the last Saturday of the month.
Grand Reserve Pride one Saturday out of the month
Sunday 10am and Thursday 7pm non-denominational service
Community Craft Night
Crochet Club 1pm Friday
Story Time on Saturday morning
Walking Club Friday Morning

Scheduled Future Events
4/2- Spring Fling
4/7- BINGO
4/11 Craft Night
5/5 BINGO
5/7- Waffle Bar
5/9 Craft Night

March Newsletter

Painting with Friends

We have 20 seats available so click below if you would like to paint with friends on March 14th.

Painting with Friends

LOCATION
Island Club

DATE AND TIME
03/14/22 6:30pm - 03/14/22 8:00pm US/Eastern Save your seat!
I'll Be There!

I Can1 Make II

What  you Missed

Craft Night this past month was small but productive. It is always a
great time when we get to craft and socialize with residents.

Our new Coffee Break has kicked off to a great start. We have started meeting every Thursday at 2pm on the upper deck if the weather is good.

The pickleball courts are back to the normal hours of operation. There is no need to sign in and sign out.

Discussion on Rental Policy

In our rules and policies, it states: Renter’s Privileges. Residents who rent or lease residential unit(s) in the district shall have the right to designate the Renter of the residential unit(s) as the beneficial usersof the Resident’s privileges to use the Amenities.

A Renter who is designated as the beneficial user of the Resident’s rights to use the Amenities shall be entitled to the same rights and privileges to use the Amenities as the Resident.
During the period when a Renter is designated as the beneficial user, the Resident shall not be entitled to use the Amenities.
Residents shall be responsible for all charges incurred by their Renters which remain unpaid after the customary billing and collection procedure established by the district. Resident owners are responsible for the deportment of their respective Renter.
Renters shall be subject to all rules and policies as the Board may adopt from time to time.

I have had several owners that own homes in Grand Reserve, but rent them out, complain about not being able to have access to the facility. They feel they own the property, and they should be able to use the facility.
Rental owners are asking to change this policy.

2.

Other Projects

I have provided the quote for the fire pit below.

	SALESPERSON	JOB TYPE	
	Rob Brown	Firepit repair	
We hereby submit specifications and estimate for:	

QTY	
DESCRIPTION	UNIT COST	
TOTAL	
	Repair/Replace the firepit ignition assembly with new			
	components. Test fire after installation.		$645.00	
				
	OPTIONAL: Add one hour timer box to the firepit.		$895.00	

				

	All Labor, permit, and Taxes included in price			

				
				
	Shipping logistics, factory delays and increased demand have			
	caused most products to have extended lead times. While CSS will			
	attempt to keep you informed of any delays, we cannot guarantee			
	delivery dates for any products.			
	We propose to furnish material and labor - complete for the sum of:	$1,540.00	

I also requested a quote from this company to put a timer on the grills that will make our grill area safer for the community.

	SALESPERSON	JOB TYPE	
	Rob Brown		
We hereby submit specifications and estimate for:	

QTY	
DESCRIPTION	UNIT COST	
TOTAL	
	Install a one hour timer to each of the outdoor BBQ's		$2,350.00	
	price includes all necessary gas line work with the			
	exception of the emergency gas shut off valve that is			
	installed by TECO or your local gas company			

				

	All Labor, permit, and Taxes included in price			

				
				
	Shipping logistics, factory delays and increased demand have			
	caused most products to have extended lead times. While CSS will			
	attempt to keep you informed of any delays, we cannot guarantee			
	delivery dates for any products.			
	We propose to furnish material and labor - complete for the sum of:	$2,350.00	

I have tried to reach out to more companies to come out and fix these issues, but no one wants to come out because they did not install it.

3.

Dock Pressure Washing

Hi Deer Run Management,
Thank you for asking us to quote on your project. The quote total is $1,775.00 as of Mar 02, 2022. Project is booked for Thursday March 31st at 8am.
Sincerely,

Elite Power Washing

I have received a quote to have the deck pressure washed and treated to keep the integrity of the dock strong.

GOLDEN HOME REPAIRS, LLC

800 Belle Terre Pkwy #200-124 Palm Coast, Fl 32164
423-838-8599
Goldenhomerepairs21@gmail.com

Quote

QUOTE #123021A DATE: DECEMBER 30, 2021

TO	Grand Reserve Clubhouse	JOB	Deck Sealed/Stained

JOB	DESCRIPTION		LINE TOTAL	
Deck	Pressure wash and prep deck. Seal/Stain deck and wood walkway

Price includes all materials and labor needed to complete job		
$2,000.00	

TOTAL	$2,000.00	

4.

Entrance Lighting

The lights at the entrances are starting to break and they are discontinued. Little Electric has been working with me to find replacement ones

They are $68.95 and we are going to need about 7 of them currently.

Tamlite Lighting TATFLL5030WHK 30W WHT LED FLD LGT KNUCKLE 100/ Tamlite Lighting TATFLL5030WHK 30W WHT LED FLD LGT KNUCKLE 100/ - City Electric Supply.

TENTH ORDER OF BUSINESS

A.

MINUTES OF MEETING
DEER RUN COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Deer Run Community Development District was held Wednesday, February 23, 2022 at 3:00 p.m. at the Island Club, 501 Grand Reserve Drive, Bunnell, Florida.

Present and constituting a quorum were:

Robert Porter	Chairman
Mark Dearing	Vice Chairman
James Teagle	Assistant Secretary
Gail Lambert	Assistant Secretary
David St. Pierre	Assistant Secretary Also present were:
Jim Oliver	District Manager
Katie Buchanan	District Counsel by telephone
Peter Amans	District Engineer by telephone
Heather Chambliss	Facility Manager

FIRST ORDER OF BUSINESS	Roll Call
Mr. Porter called the meeting to order at 3:00 p.m.

SECOND ORDER OF BUSINESS	Public Comments
A resident stated 5G, we don’t have a tennis court and 6, resident parking on CDD property. Does that include contractors parking? They park outside these mobile homes every day and they have a parking lot right there.
Mr. Porter stated we are going to talk about parking on the CDD’s property, not the public streets because that is governed by the City of Bunnell.
A resident asked why all the tree removals?
Ms. Lambert stated there are four trees that are distressed and dying. I will talk about the holly trees when we get to the proposals.
A resident asked are you going to schedule any evening meetings?

Mr. Porter stated we can talk about that at the end of the meeting. There are some CDDs that have meetings that go five hours and I like to keep things moving.

THIRD ORDER OF BUSINESS	Discussion Regarding Streetlights
Ms. Lambert stated we had a streetlight discussion as reflected in the minutes of the last meeting on pages 6-8, regarding placement, number, agreement with FPL and we left it that Mark was going to look into it.
Mr. Porter stated basically the way they get located in the new sections is the engineer has been laying out the spots for them. Our guys check to make sure they make  sense. Generally, they are near transformers and areas that have sidewalks where we think people are going to walk.
Ms. Lambert stated Phase 2, which is a new area, all the streetlights are not on the sidewalk side, the streetlights are also in the middle or the residents’ front yard just outside the house, nowhere near the sidewalk and there are transformers on the sidewalk side. We discussed at the last meeting we don’t want that in the future because there is nothing we can do about the existing streetlights.
Mr. Porter stated because we had the discussion, Joe Walter in our office is going through the plans to make sure where they are next time.
Ms. Lambert stated the 24 that were in the original phase that was started with the former builder, we are inheriting a situation with old lights, old agreements and FPL is unwilling to update the lights because of the existing debt, which we are paying off.
Mr. Porter stated I want to thank you. Gail has spent a lot of her time contacting the city, contacting FPL and going out to see what is actually in the field and so forth and as a result we will do a better job going forward.

FOURTH ORDER OF BUSINESS	Ratification	of	Yellowstone	Landscape
Proposal for Replacement of Non-Functional Jockey Pump

On MOTION by Mr. Dearing seconded by Mr. Teagle with all in favor the proposal from Yellowstone Landscape for replacement of non-functional jockey pump was ratified.

2

FIFTH ORDER OF BUSINESS	Consideration	of	Yellowstone	Landscape
Proposals
US 1 & 100 Entrance Annual Beds Landscape Enhancement
Ms. Lambert stated we talked to Yellowstone about replacing the annuals with perennials and the cost should be covered by the credit we get from the annuals.
Item B, they are going to prune the oak trees along Grand Reserve.
Item C, the two oak trees on the left side of the building are stressed and I don’t recommend replacing them with oak trees. I said just leave this one for now and see how the oak trees do this summer. If we consider removing them, we could replace them with a couple of the holly trees that we are going to have to take up by the pickleball court. We need to look at that a little bit further.
Item D, we could leave the oak trees, the cypress tree is dying and needs to be removed.
Item E, at the moment there are juniper plants that are struggling and dirt that when the sprinklers are on regularly in the summer it is muddy. Long term it would be nice to have the rock replacement.
Mr. St. Pierre asked can we get another proposal from an outside firm other than Yellowstone? Yellowstone seems to charge us $55 an hour for everything. I’m sure we can find other landscapers who can come in and do the job for a lot less then Yellowstone. Yellowstone seems to be the premier company we use and Yellowstone gets everything. I think we need to start going with other people who will better serve our needs in the long run and might save us a lot more money.
Ms. Lambert stated at the last meeting we had a proposal from Corey Enterprises that was more expensive than Yellowstone. There aren’t many commercial landscapers in the area.
Mr. St. Pierre stated on that scale I agree with you but only because Yellowstone reformatted all their pricing to come underneath Corey. We are dealing with $55 an hour for anything they do and I know there are a lot of hungry people out there who would love to do some work in here and would do it for less money. I think we should put this aside.  I don’t  think anything we have to do besides pumps needs to be done today and we are going to meet again next month. I’m sure most of the people in this room would love to save money, they  don’t want to reach into their pockets anymore. I think we should table all the Yellowstone proposals except for the pumps that have to get done.

3

Mr. Porter stated I have no problem getting another price. One thing to keep in mind is if Yellowstone does it, they are going to guarantee it and if the plant dies in three months or six months then they are going to take care of it. If we get someone new to come in and do it, and I have had this happen to me before, if the plant dies they are going to say Yellowstone didn’t do a good job on fertilizing or irrigation or whatever. We will just do the pump work if that is okay with the board.
Ms. Lambert asked who is going to get proposals?
Mr. Oliver stated I will get with Ernesto after this meeting and get proposals.
Mr. Porter stated David, if you have somebody specific that you know has done a good job that you think would give us a good price, let Jim know. We will move ahead with the pump and rebid the rest of it.
Ms. Lambert stated we are paying Yellowstone for the annuals and item A was to be credited for that money.
Mr. Porter stated we will move ahead with the pumps and item 5A.

Oak Tree Pruning Along Grand Reserve
This item tabled.

Amenity Center Oak Tree Removal & Replacement
This item tabled

Amenity Center Oak Trees & Cypress Tree Removal
This item tabled.

Bocce Ball Court Rock Installation
This item tabled.

Shaft Seal Pumps 1 & 2 Replacement
This item tabled.

Pickleball Court Holly Trees Removal

4

This item tabled.

SIXTH ORDER OF BUSINESS	Discussion of Resident Parking on CDD
Property
Mr. Porter stated this comes up on a regular basis. Do we have some specifics?
Mr. St. Clair stated the car problem up front is a safety situation. It is the employees of Horton that are parking up front and there is a whole parking lot out here. We would like some help in getting them to park over here so we don’t have one-way traffic on the street. Unfortunately, nobody follows the 25-mph limit.
I didn’t take pictures on a lot of CDD property throughout Grand Reserve and we do have to remind our residents that they can’t park on CDD property. We need to address it.
Ms. Lambert stated it is not just residents, people park on the grass and fish in the ponds, they parked on the golf course the other day. They leave trash behind and damaged someone’s yard with their truck.
Mr. Oliver stated Gail and I corresponded by email today and she brought up the parking policies. I brought today a copy of parking policies from another district. These policies are simple, include a map as an exhibit designating CDD owned common areas, and details which areas are authorized for parking, and which areas in which parking is not allowed.
Mr. Porter stated signs are a big help in areas where you have a problem. Most of the areas we don’t have a problem. Do we want to adopt these policies?
Mr. St. Pierre stated the next meeting is only four weeks away and we can get more feedback from the community before we adopt these policies.
Mr. Porter stated if you will get with our management team and show them the locations where there is a problem, we can do this at the next meeting.

SEVENTH ORDER OF BUSINESS	Update Regarding Night Swimming Permit
Ms. Chambliss stated I met with the architect and there was another light test done on the amenity center and it looks like a good resolution to the situation is to get new heads for some of our light poles to be able to aim it to the area we are trying to target a light on.
Mr. Teagle stated it looks like there are only two light poles that need heads reangled or replaced.

5

EIGHTH ORDER OF BUSINESS	Update Regarding Transfer of Property to
City of Bunnell
Mr. Porter stated I saw an email recently from someone at the City of Bunnell saying they shouldn’t have to take over the streets. My intent would be to talk to the folks at the city  and tell them everybody is paying the same taxes everybody else in Bunnell does and for us to maintain one of the streets when no one else in the city does seems unfair to me.
Ms. Buchanan stated the establishment petition concept was that all the roads would go to the city and then all the roads, part of the main drag, has in fact been dedicated to the city, it is only a portion that has been retained by the CDD based on a plat dedication. We have been in correspondence with both the city manager and the city attorney whose recommendation to the city is to not take the roads. It sounds as though the board would like to not let the issue lie and maybe continue to try to reach out to contacts at the city to see if we can convince them to take that property for consistency of ownership and maintenance.

NINTH ORDER OF BUSINESS	Consideration	of	Retention	and	Fee
Agreement with Kutak Rock LLP
Mr. Porter stated Katie is with Kutak Rock and was with Hopping Green & Sams who was counsel for the district for a long time, but Hopping Green hs gotten out of that business and Katie and the folks we are used to working with are with Kutak Rock and we need to have an agreement with them. We are keeping the same people, paying the same fees that we always have.
Mr. St. Pierre asked would we not be better served if we paid one price annually with a law firm? This is all hourly rates and sometimes the hourly rate gets out of hand, sometimes we use more than we should. The City of Bunnell uses one attorney and pays a flat fee annually. Would we be better served in the long run to have a flat fee for the year and hire somebody that is going to take care of us?
Mr. Porter stated I don’t know what agreement the City of Bunnell has, but for the most part it is hard to get any professional who is going to sign up and say I will work as many hours as I have to. If the city gets into a lawsuit, they are paying more than their regular retainer. This is a very specialized discipline and I would not want to just hire a local firm because they will not know all the rules involved in CDDs. Katie, would you consider doing an annual fee basis?

6

Ms. Buchanan stated I think we would, it would probably be something we would want to look at in conjunction with your next year’s budget. My thought initially is that if we were able to come to an agreement on a flat fee amount there would be a carve out for things like litigation or exceptional legal problems. There is no way we could commit to an everything for a flat fee, but for your general work, your general meetings, general contract work, amenity letters, we can certainly give you a flat fee option if that is what the board is interested in.
Mr. Porter stated that is fine, if you will give us a proposal we can decide if that works better. In the meantime, we need to go ahead and approve this agreement so that we have our district counsel signed up.

On MOTION by Mr. Dearing seconded by Ms. Lambert with all in favor the retention and fee agreement with Kutak Rock LLP was approved.

TENTH ORDER OF BUSINESS	Consideration of Work Authorization No.
2022-1 from Dewberry Engineers, Inc. for Stormwater Needs Analysis
Mr. Porter stated a stormwater needs analysis is now required by the State of Florida.
Mr. Amans stated this is a new Florida Statute requiring all CDDs to do this work, it includes some field work and producing some reporting and mapping for a 20-year needs analysis as well as a five-year plan for future work. We also had a look at expansion of the CDD if it is going to have additional facilities in the next five or twenty years. An initial submittal has to be done by June 30th to the county.
Mr. Porter asked are the hourly rates the same as our normal contract with you? Mr. Amans responded yes.
Mr. St. Pierre asked was this budgeted for this year? Mr. Oliver stated no.
Mr. St. Pierre stated so this is an additional cost to us.
Mr. Oliver stated yes. For all CDDs in the State of Florida, this is an unfunded mandate that the legislature passed.
Mr. St. Pierre asked has this been put out to bid? Can Dewberry do better or would we  do better someplace else?

7

Mr. Oliver stated it is a not-to-exceed cost based on an hourly rate. We can  ask Dewberry to sharpen their pencil and we can certainly request proposals from other firms.
Mr. Amans stated I hear from CDD managers that this is below other engineering firms. Do keep in mind that it is required to submit it to the county by June 30th and it requires some work to be done. If there is a way to make a decision prior to the next meeting so there is time for the work to be done, if you wait until the next meeting to authorize this, we may not have enough time to do the work, or any other engineer.
Mr. Porter stated that makes sense. Let’s ask a couple of engineers and tell them we have to have a proposal within two weeks that will give them enough time to look at it. I would ask the board to authorize me to go ahead and sign the best proposal.
Ms. Buchanan asked Peter, is your price set or is it something you think you can adjust today? I only ask that from a sense that we will have a short amount of time and I think the odds of finding another engineering firm that is going to be unfamiliar with the project and interested in coming in take what is a relatively low value project without a lot of long term commitment are not good.
Mr. Amans stated we are doing this as time and materials with a budget of $14,000, which means if it requires less time to do that is what we are going to bill. If we had a fixed fee we would charge the fixed fee no matter if it took us half the time or over time. This is a budget.
Mr. Porter stated Katie has a good point, it is going to be hard to find an engineer that even wants to do it.
Mr. Dearing stated there is also a learning curve that we are going to pay for.
Mr. Amans stated I’m not trying to sell something here. I have enough to do already.  This price also includes our familiarity with the district. We have done business with the CDD before, we regularly see the stormwater system so that is all built into this price. For an engineer who has never done anything with the district, doesn’t know their records, has to look up permits and all that stuff, I highly expect it to be higher.
Mr. Porter asked if we give you an answer in two weeks will you still have time to get it
done?
Mr. Amans stated let me figure that out by the end of the meeting. I will have to talk to
my field people, and try to get you an answer before the end of the meeting.

8

Mr. Dearing asked in case he is not able to, should we go ahead and authorize you to strike the best deal not to exceed this amount?
Mr. Porter stated if that works for everybody.
Ms. Buchanan stated I have seen these in other districts and Prosser’s proposed one last night, they are out of Jacksonville and their price was a lump sum of $80,000 and not to exceed time and materials of an additional $6,500. ETM has been coming in between $10,000 and
$12,000. I think if that helps you with context and gives you some comfort that what other firms are offering, ETM’s is a lump sum and they have a form and a large staff that they can dedicate a single person to do all this. They are at the low end so I wouldn’t expect the same price.
Ms. Lambert stated we can make a couple phone calls and see where we get and we may not get anywhere. At least we can do that and come to some type of decision.
Mr. Amans stated keep in mind that engineering services by law cannot be determined based on a low bidder.
Mr. Porter stated when we go out for engineering services it is based on qualifications then you negotiate a price. We work with a a lot of engineers the numbers they have in here for hourly charges are in line with most engineering firms. It is not unreasonable.
Ms. Buchanan stated in this case since it is a planning activity and is under $35,000, I believe it is exempt from the CCNA (Consultants Competitive Negotiation Act), but that is only because of the price level we are at. Should this be a higher amount we would certainly be held to the CCNA process.

On MOTION by Mr. Dearing seconded by Mr. Teagle with four in favor and Mr. St. Pierre opposed the chairman was authorized to review additional proposals and to contract for the stormwater needs analysis report in an amount not to exceed $14,000.

ELEVENTH ORDER OF BUSINESS	Consideration of Work Authorization No.
2022-3 from Dewberry Engineers, Inc. for Public Facilities Report
This item tabled.

TWELFTH ORDER OF BUSINESS	Discussion	of	Amenity	Center	Policies
Regarding Operating Hours of Pickleball Court

9

Ms. Chambliss stated I know that pickleball has been an issue since before I came, then we got the keypads, but unfortunately, they are not being used properly.
Ms. Chambliss outlined the issues she and her staff have encountered with residents not using the key cards, unauthorized use by non-residents and the number of guests.
Mr. Porter stated thank you and I think everyone who knows you knows you spend a lot of time trying to make sure everything around here is working like it ought to and making sure that things are safe and we all appreciate that.
Mr. St. Pierre stated since the courts have been reopened and we have the sign-in the ratio of guests to residents has been perfect or under. As long as the per guest ratio is being respected, I don’t see the problem.
Residents discussed people climbing over the fence, use of the key card, residents need to be vigilant in reporting non-resident usage, report incidents to Heather, one court per household, setting up an activities committee, signage, communication, hours of all amenities, online reservations, residents will self-police.

THIRTEENTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.

Engineer
There being none, the next item followed.

Manager
There being none, the next item followed.

Amenity Manager
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Supervisor’s Requests
Mr. St. Clair stated I would like to give a little more background to RMS and their relationship to GMS. It seems to be a conflict of interest, that the same ownership owns GMS

10

and RMS and we are paying twice for the same services with regard to amenity salaries. I bring this to the board so it is on the record. I have started the process with Ernesto. I was hoping he would be here so we could finish the conversation, but there is a huge gap and we are paying a lot of money out to RMS that I don’t believe we should be just because they control the labor side of the amenity center to the tune of $20,000 to $25,000 that is required. I put that on the table.
We did have an informal meeting of the residents advisory council. We got a group of people together like this and sat around one night and talked and there are minutes of that, and it will tell you all the issues we talked about. Please take a copy, please talk to us about it and also we would like to get that started and start running a residents advisory council so when we come to these meetings it is a little more organized from the resident’s standpoint and we are taking up a lot of time versus having discussions here. I want to get away from that.

FIFTEENTH ORDER OF BUSINESS	Public Comments
A resident stated you said something that got under my skin. I’m retired from the headquarters of the Marine Corps, and when I let a contract and a guy submitted his bid, those bids should be opened in public at the same time. They come in, they give you the bid, he comes in and gives you a bid at the same time. I don’t think Yellowstone did.
Mr. Porter stated I don’t like the idea of shopping bids on things either. I don’t know exactly what happened. We do expect our management company when they get bids to go through them ahead of the meeting, but they shouldn’t be sharing one person’s bid with another.
Ms. Lambert stated I was the one who got the bid from Corey and no one saw that bid before the meeting.
A resident stated I live in the Links and probably half a dozen times in the last two months they have had up to 8 – 10 construction trucks and flat beds parking in front, you have to weave around and go through the exit. Last week my wife was blocked and couldn’t make it to a doctor’s appointment on time because they had both sides of the street blocked right where the turnoff is. Why are they using the turnaround for the post office for D.R. Horton’s truck  parking?
Mr. Porter stated unfortunately, it is not necessarily going to be the same driver for a sub or vendor each time so this is something we have to keep telling them. We will send out

11

something to remind them of that and I will address that. Next time you see that send me an email. The more information we have the easier it is.
A resident asked is the turn lane on 100 coming into the development CDD or is that Bunnell?
A resident stated there is a pothole there.
Mr. Porter stated that is a state road so that is FDOT. You can contact FDOT they have maintenance crews that usually do a good job if you let them know there is a problem.
A resident stated I’m a new resident and there is some confusion and I would like to have the CDD publish somewhere the by-laws or the rules that govern the CDD. I don’t know if they are called by-laws but somewhere there is a document where it says there are going to be five directors, how much they are going to be paid, when they are elected, who has voting rights.
Mr. Porter stated it is all online at deerruncdd. The way the rules work for elections and we talked about how we qualify engineers, most of that is governed by Florida Statutes. After  six years and this CDD is way older than that because it was a failed project that sat here for 8 or 10 years. Initially it is a landowner election, Horton owns all the land and put all the board members on it. After you get 250 registered voters then at the next general election two of the seats are residents only and they are only voted on by the residents. Two years later, two more seats and two years after that the last of the landowner elected seats is up. We have two seats  that will be on the ballot and if you are interested in being on the board you can quality at the supervisor of elections office.
Mr. Oliver stated the best source of information for many of your questions is to refer to Chapter 190, Florida Statutes and it covers in detail many of the questions you just asked. Chapter 190 is unform for all CDDs across the state.
A resident asked what happens when the original developer went out of business and Horton took over from them?
Mr. Porter stated a CDD is a unit of local government. When Horton took over the majority of the property, Horton had enough votes to put the majority of the board members on, we really didn’t have a board back then. When Horton took over there were six houses that had been built in here and that was all. The CDD did almost nothing, a little mowing and that was it because it had no money.

12

A resident stated you mentioned the transfer of this road to the city has been discussed for two years. What I heard today is that you are going to continue to do the same thing that you have done for two years. I would ask the board before the next meeting define what you are going to do different to get this moving. If you do the same thing over and over again you are going to get the same result.
A resident stated at the last meeting you said you would have the holly trees by Grand Reserve Boulevard and Grand Reserve Drive trimmed but nothing has been done.
A resident stated the people next door sold their house and a surveyor came and I asked why the streetlight was in their front yard and he said they have a 25 foot easement from the middle of the street each way and they can do what they want in that area.

SIXTEENTH ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the November 17, 2021 Meeting
Balance Sheet as of January 31, 2022 and Statement of Revenues and Expenses for the Period Ending January 31, 2022
Assessment Receipt Schedule
Approval of Check Register

SEVENTEENTH ORDER OF BUSINESS	Next Scheduled Meeting – 03/23/22
The meeting adjourned at 4:47 p.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman

13

B.

Deer Run
Community Development District

Unaudited Financial Reporting
February 28, 2022

Table of Contents

1	 	Balance Sheet	

2-3	
 	General Fund	

4	
 	Settlement Monitoring Fund	

5	
 	Capital Projects Fund Series 2018	

6	
 	Debt Service Fund Series 2018	

7	
 	Capital Projects Fund Series 2018	

8-9	
 	Month to Month	

10	
 	Long Term Debt Report	

11	
 	Assessment Receipt Schedule	

Deer Run

Totals Governmental Funds

Capital Projects Fund

Debt Service Fund

Capital Reserve Fund

Settlement Fund

General Fund

Community Development District Combined Balance Sheet February 28, 2022

Assets:
Cash:
Operating Account Investments:
Series 2008 Reserve

$	565,005	$

$	-	$

10,489	$

-	$

-	$	-	$

-	$	57	$

-	$	575,494

-	$	57

Revenue Series 2018 Reserve Revenue Interest
Prepayment Sinking Fund

$	-	$

$	-	$
$	-	$
$	-	$
$	-	$
$	-	$

-	$	-

-	$	-
-	$	-
-	$	-
-	$	-
-	$	-

$	559	$

$	403,565	$
$	473,681	$
$	0	$
$	1,954	$
$	1	$

-	$	559

-	$	403,565
-	$	473,681
-	$	0
-	$	1,954
-	$	1

Construction	$	-	$	-	$	-	$	-	$	22,024	$	22,024	
Due from Capital Reserve	$	993	$	-	$	-	$	-	$	-	$	993	
Due from Developer	$	1,258	$	-	$	-	$	-	$	-	$	1,258	
Due from General Fund	$	-	$	-	$	-	$	173,152	$	-	$	173,152	
Total Assets	$	567,256	$	10,489	$	-	$	1,052,969	$	22,025	$	1,652,738	
Liabilities:
Accounts Payable	$	3,788	$	-	$	-	$	-	$	-	
$	3,788	
Deferred Revenue	$	-	$	11,050	$	-	$	-	$	-	$	11,050	
Due to Debt Service	$	173,152	$	-	$	-	$	-	$	-	$	173,152	
Due to General Fund	$	-	$	-	$	993	$	-	$	-	$	993	
Due to Other	$	776	$	-	$	-	$	-	$	-	$	776	

Total Liabilites	$	177,716	$	11,050	$	993	$	-	$	-	$	189,759	
Fund Balance:
Restricted for:
Debt Service - Series 2008	$	-	

$	-		

$	616	

$	616	

Debt Service - Series 2018

$	-	$

-	$	-

$	1,052,353	$

-	$	1,052,353

Capital Projects - Series 2018	$	-	$	-	$	-	$	-	$	22,024	$	22,024	
Capital Reserves	$	-	$	-	$	(993)	$	-	$	-	$	(993)	
Settlement Monitoring	$	-	$	(561)	$	-	$	-	$	-	$	(561)	
Unassigned	$	389,540	$	-	$	-	$	-	$	-	$	389,540	
Total Fund Balances	$	389,540	$	(561)	$	(993)	$	1,052,969	$	22,025	$	1,462,979	
							
Total Liabilities & Fund Balance	$	567,256	$	10,489	$	-	$	1,052,969	$	22,025	$	1,652,738	

Assigned for:

1

Revenues:		
Assessments - Tax Roll	$	376,052	$	363,365	$	363,365	$	-	
Assessments - Direct	$	344,475	$	258,356	$	258,356	$	-	
Golf Course Lake Maintenance Contribution	$	4,800	$	2,010	$	2,010	$	-	
Developer Contributions	$	-	$	-	$	3,500	$	3,500	
Rental Income	$	-	$	-	$	2,120	$	2,120	
Total Revenues	$	725,326	$	623,731	$	629,351	$	5,620	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	4,200	$	1,750	$	800	$	950	
FICA Expense	$	321	$	134	$	61	$	73	
Engineering	$	12,000	$	5,000	$	905	$	4,095	
Dissemination	$	2,500	$	1,042	$	1,042	$	0	
Attorney	$	20,000	$	8,333	$	4,779	$	3,554	
Annual Audit	$	3,535	$	-	$	-	$	-	
Trustee Fees	$	3,500	$	-	$	-	$	-	
Arbitrage	$	450	$	-	$	-	$	-	
Assessment Roll Services	$	2,500	$	2,500	$	2,500	$	-	
Management Fees	$	32,782	$	13,659	$	13,659	$	0	
Information Technology	$	876	$	365	$	365	$	-	
Website Maintance	$	524	$	218	$	218	$	(0)	
Telephone	$	50	$	21	$	24	$	(3)	
Postage	$	600	$	250	$	280	$	(30)	
Insurance	$	6,961	$	6,961	$	6,549	$	412	
Printing & Binding	$	800	$	333	$	67	$	267	
Travel Per Diem	$	250	$	104	$	-	$	104	
Legal Advertising	$	1,330	$	554	$	-	$	554	
Other Current Charges	$	2,500	$	1,042	$	1,056	$	(14)	
Office Supplies	$	100	$	42	$	12	$	30	
Dues, Licenses & Subscriptions	$	175	$	175	$	175	$	-	
Total General & Administrative	$	95,954	$	42,483	$	32,492	$	9,991	

Operations & Maintenance					
Field Expenditures
Field Management	
$	31,827	
$	13,261	
$	13,261	
$	-	
Electric	$	80,000	$	33,333	$	21,462	$	11,871	
Water & Sewer	$	12,500	$	5,208	$	3,942	$	1,266	
Landscape Maintenance	$	141,900	$	59,125	$	54,139	$	4,986	
Landscape Contingency	$	6,000	$	2,500	$	-	$	2,500	
Lake Maintenance	$	30,000	$	12,500	$	9,065	$	3,435	
Water Feature Maintenance	$	8,000	$	3,333	$	-	$	3,333	
Irrigation Repairs	$	15,000	$	15,000	$	17,155	$	(2,155)	
Contingency	$	3,000	$	1,250	$	398	$	852	
Subtotal Field Expenditures	$	328,227	$	145,511	$	119,423	$	26,088	

2

Amenity Expenditures		
Amenities Management	$	78,750	$	32,813	$	29,450	$	3,363	
Property Insurance	$	37,148	$	37,148	$	34,955	$	2,193	
Pool Maintenance	$	10,200	$	4,250	$	7,591	$	(3,341)	
Pool Chemicals	$	8,500	$	3,542	$	897	$	2,644	
Janitorial Services	$	12,756	$	5,315	$	3,981	$	1,334	
Pest Control	$	1,000	$	417	$	400	$	17	
Facilities Maintenance	$	25,000	$	10,417	$	24	$	10,392	
Cable, Internet & Telephone Services	$	5,500	$	2,292	$	1,875	$	417	
Electric - Amenities	$	18,000	$	7,500	$	5,303	$	2,197	
Water & Sewer - Amenities	$	25,000	$	10,417	$	8,728	$	1,688	
Gas Service	$	950	$	396	$	184	$	211	
Security Monitoring	$	1,500	$	625	$	-	$	625	
Access Cards	$	500	$	208	$	-	$	208	
Operating Supplies	$	3,000	$	1,250	$	575	$	675	
Amenity Repairs & Maintenance	$	18,800	$	7,833	$	2,646	$	5,187	
Pool Repairs & Maintenance	$	15,000	$	6,250	$	-	$	6,250	
Special Events	$	13,000	$	5,417	$	3,942	$	1,475	
Holiday Décor	$	4,000	$	1,667	$	905	$	762	
Fitness Center Repairs & Maintenance	$	500	$	208	$	-	$	208	
Office Supplies	$	1,000	$	417	$	43	$	374	
Elevator Maintenance	$	2,000	$	833	$	-	$	833	
Contingency	$	9,041	$	3,767	$	-	$	3,767	
Subtotal Amenity Expenditures	$	291,145	$	142,980	$	101,500	$	41,480	
					
Total Operations & Maintenance	$	619,372	$	288,491	$	220,923	$	67,568	
					
Total Expenditures	$	715,326	$	330,975	$	253,415	$	77,559	
					
Excess (Deficiency) of Revenues over Expenditures	$	10,000		$	375,935		

Other Financing Sources/(Uses):

Transfer In/(Out)	

$	(10,000)	

$	-	

$	-	

$	-	
Total Other Financing Sources/(Uses)	$	(10,000)	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	-		$	375,935		
					
Fund Balance - Beginning	$	-		$	13,604		
					
Fund Balance - Ending	$	-		$	389,540		

3

Expenditures:

Miscellaneous Expense	

$	-	$	-	$	136	

$	(136)	
Total Expenditures	$	-	$	-	$	136	$	(136)	
			
Excess (Deficiency) of Revenues over Expenditures	$	-	$	(136)		

Other Financing Sources/(Uses)

Transfer In/(Out)	

$	-	$	-	$	-	

$	-	
Total Other Financing Sources (Uses)	$	-	$	-	$	-	$	-	
			
Net Change in Fund Balance	$	-	$	(136)		
			
Fund Balance - Beginning	$	-	$	(425)		
			
Fund Balance - Ending	$	-	$	(561)		

4

Revenues

Carry Forward Surplus	

$	-	

$	-	$	-	

$	-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:

Capital Outlay	

$	-	

$	-	$	993	

$	(993)	
Total Expenditures	$	-	$	-	$	993	$	(993)	
				
Excess (Deficiency) of Revenues over Expenditures	$	-	$	(993)		

Other Financing Sources/(Uses)

Transfer In/(Out)	

$	10,000	

$	-	$	-	

$	-	
Total Other Financing Sources (Uses)	$	10,000	$	-	$	-	$	-	
				
Net Change in Fund Balance	$	10,000	$	(993)		
				
Fund Balance - Beginning	$	-	$	-		
				
Fund Balance - Ending	$	10,000	$	(993)		

5

Revenues:		
Assessments - Tax Roll	$	246,493	$	234,798	$	234,798	$	-	
Assessments - Direct	$	405,970	$	304,477	$	304,477	$	-	
Interest	$	100	$	42	$	33	$	(8)	
Total Revenues	$	652,563	$	539,317	$	539,309	$	(8)	

Expenditures:					
Interest - 11/1	$	231,598	$	231,598	$	231,598	$	-	
Principal - 5/1	$	190,000	$	-	$	-	$	-	
Interest - 5/1	$	231,598	$	-	$	-	$	-	
Total Expenditures	$	653,195	$	231,598	$	231,598	$	-	
					
Excess (Deficiency) of Revenues over Expenditures	$	(633)		$	307,712		
					
Fund Balance - Beginning	$	342,444		$	744,641		
					
Fund Balance - Ending	$	341,811		$	1,052,353		

6

Adopted	Prorated Budget	Actual	
Budget	Thru 02/28/22	Thru 02/28/22	Variance	

Revenues

Interest	

$	-	$	-	$	-	

$	-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:

Capital Outlay	

$	-	$	-	$	-	

$	-	
Total Expenditures	$	-	$	-	$	-	$	-	
			
Excess (Deficiency) of Revenues over Expenditures	$	-	$	-		
			
Fund Balance - Beginning	$	-	$	22,024		
			
Fund Balance - Ending	$	-	$	22,024		

7

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total

$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	
$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	
$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	
$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	
$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	

Revenues:

Assessments - Tax Roll Assessments - Direct
Golf Course Lake Maintenance Contribution Developer Contributions
Rental Income

$	-	$
$	-	$
$	-	$
$	3,500     $
$	1,150     $

41,806    $
86,119    $
-	$
-	$
550    $

307,639    $
86,119    $
1,005    $
-	$
-	$

11,696    $
-	$
1,005    $
-	$
220    $

2,223
86,119
-
- 200

363,365
258,356
2,010
3,500
2,120

Total Revenues	$	4,650	$	550	$	1,005	$	1,225	$	200	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	629,351	

Expenditures:							
General & Administrative:							
Supervisor Fees	$	-	$	-	$	-	$	-	$	800	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	800	
FICA Expense	$	-	$	-	$	-	$	-	$	61	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	61	
Engineering	$	-	$	225	$	680	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	905	
Dissemination	$	208	$	208	$	208	$	208	$	208	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	1,042	
Attorney	$	-	$	1,588	$	228	$	2,963	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	4,779	
Annual Audit	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Trustee Fees	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Arbitrage	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Assessment Roll Services	$	2,500	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	2,500	
Management Fees	$	2,732	$	2,732	$	2,732	$	2,732	$	2,732	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	13,659	
Information Technology	$	73	$	73	$	73	$	73	$	73	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	365	
Website Maintance	$	44	$	44	$	44	$	44	$	44	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	218	
Telephone	$	-	$	-	$	-	$	24	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	24	
Postage	$	102	$	33	$	53	$	65	$	27	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	280	
Insurance	$	6,549	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	6,549	
Printing & Binding	$	-	$	-	$	55	$	-	$	11	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	67	
Travel Per Diem	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Legal Advertising	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Other Current Charges	$	128	$	83	$	783	$	41	$	21	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	1,056	
Office Supplies	$	8	$	0	$	3	$	0	$	1	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	12	
Dues, Licenses & Subscriptions	$	175	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	175	
Total General & Administrative	$	12,519	$	4,986	$	4,859	$	6,150	$	3,978	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	32,492	

Operations & Maintenance							
Field Expenditures
Field Management	

$	2,652	

$	2,652	

$	2,652	

$	2,652	

$	2,652	

$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	13,261	
Electric	$	2,672	$	2,825	$	2,870	$	6,306	$	6,790	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	21,462	
Water & Sewer	$	684	$	1,498	$	807	$	137	$	815	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	3,942	
Landscape Maintenance	$	10,940	$	10,940	$	10,940	$	10,940	$	10,381	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	54,139	
Landscape Contingency	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Lake Maintenance	$	2,205	$	2,205	$	2,205	$	2,205	$	245	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	9,065	
Water Feature Maintenance	$	-	$	-	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	-	
Irrigation Repairs	$	-	$	9,863	$	822	$	-	$	6,470	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	17,155	
Contingency	$	149	$	249	$	-	$	-	$	-	$	-    $	-     $	-    $	-     $	-    $	-     $	-     $	398	
Subtotal Field Expenditures	$	19,302	$	30,231	$	20,296	$	22,240	$	27,354	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	119,423	

8

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total	

Amenity Expenditures
Amenities Management	$	6,100    $	6,075    $	6,025    $	6,000    $	5,250 $	

- $	

- $	

- $	

- $	

- $	

- $	

-    $	29,450	
Property Insurance	$	34,955     $	-     $	-    $	-     $	-  $	- $	- $	- $	- $	- $	- $	-    $	34,955	
Pool Maintenance	$	850    $	1,044    $	850    $	850    $	3,997 $	- $	- $	- $	- $	- $	- $	-    $	7,591	
Pool Chemicals	$	433     $	420     $	-    $	-     $	44 $	- $	- $	- $	- $	- $	- $	-    $	897	
Janitorial Services	$	-    $	1,315    $	750    $	1,167    $	750 $	- $	- $	- $	- $	- $	- $	-    $	3,981	
Pest Control	$	80    $	80    $	80    $	80    $	80 $	- $	- $	- $	- $	- $	- $	-    $	400	
Facilities Maintenance	$	-    $	24    $	-    $	-    $	- $	- $	- $	- $	- $	- $	- $	-    $	24	
Cable, Internet & Telephone Services	$	567    $	560    $	396    $	176    $	176 $	- $	- $	- $	- $	- $	- $	-    $	1,875	
Electric - Amenities	$	1,030    $	1,020    $	1,021    $	1,169    $	1,063 $	- $	- $	- $	- $	- $	- $	-    $	5,303	
Water & Sewer - Amenities	$	597    $	1,734    $	1,431    $	2,204    $	2,762 $	- $	- $	- $	- $	- $	- $	-    $	8,728	
Gas Service	$	39    $	35    $	40    $	34    $	37 $	- $	- $	- $	- $	- $	- $	-    $	184	
Security Monitoring	$	-    $	-    $	-    $	-    $	- $	- $	- $	- $	- $	- $	- $	-    $	-	
Access Cards	$	-     $	-    $	-     $	-     $	-  $	- $	- $	- $	- $	- $	- $	-    $	-	
Operating Supplies	$	-    $	503    $	56    $	16    $	- $	- $	- $	- $	- $	- $	- $	-    $	575	
Amenity Repairs & Maintenance	$	1,763    $	-    $	735    $	148    $	- $	- $	- $	- $	- $	- $	- $	-    $	2,646	
Pool Repairs & Maintenance	$	-     $	-     $	-    $	-     $	-  $	- $	- $	- $	- $	- $	- $	-    $	-	
Special Events	$	1,108    $	744    $	170    $	868    $	1,051 $	- $	- $	- $	- $	- $	- $	-    $	3,942	
Holiday Décor	$	-     $	-     $	833     $	72     $	-  $	- $	- $	- $	- $	- $	- $	-    $	905	
Fitness Center Repairs & Maintenance	$	-     $	-     $	-    $	-     $	-  $	- $	- $	- $	- $	- $	- $	-    $	-	
Office Supplies	$	-    $	32    $	-    $	-    $	11 $	- $	- $	- $	- $	- $	- $	-    $	43	
Elevator Maintenance	$	-    $	-    $	-    $	-    $	- $	- $	- $	- $	- $	- $	- $	-    $	-	
Contingency	$	-    $	-     $	-    $	-     $	-  $	- $	- $	- $	- $	- $	- $	-    $	-	
Subtotal Amenity Expenditures	$	47,523    $	13,586    $	12,386    $	12,784    $	15,221 $	- $	- $	- $	- $	- $	- $	-    $	101,500	
								
Total Operations & Maintenance	$	66,825    $	43,818    $	32,682    $	35,024    $	42,575 $	- $	- $	- $	- $	- $	- $	-    $	220,923	
								
Total Expenditures	$	79,344    $	48,804    $	37,541    $	41,174    $	46,553 $	- $	- $	- $	- $	- $	- $	-    $	253,415	
								
Excess (Deficiency) of Revenues over Expenditures	$	(74,694)   $	(48,254)   $	(36,536)   $	(39,949)   $	(46,353) $	- $	- $	- $	- $	- $	- $	-    $	375,935	

Other Financing Sources/Uses:

Transfer In/(Out)

$	- $

-    $	-     $	-    $	-  $

-    $	-     $	- $

-    $	-  $

-    $	-     $	-

Total Other Financing Sources/Uses	$	-    $	-    $	-    $	-    $	-    $	-    $	-    $	-    $	-    $	-    $	-    $	-    $	-

Net Change in Fund Balance	$	(74,694)    $	(48,254)    $	(36,536)    $	(39,949)    $	(46,353)    $	-    $	-    $	-    $	-    $	-    $	-    $	-    $	375,935

9

Deer Run
Community Development District Long Term Debt Report

Series 2018, Special Assessment Revenue and Refunding Bonds	
Interest Rate:	5.40%, 5.50%	
Maturity Date:	5/1/2044	
Reserve Fund Definition	50% of Maximum Annual Debt Service	
Reserve Fund Requirement	$403,290	
Reserve Fund Balance	$403,565	
Bonds Outstanding - 08/02/18	$11,175,000	
Less: Principal Payment - 05/01/19	($205,000)	
Less: Special Call - 05/01/19	($430,000)	
Less: Special Call - 11/01/19	($895,000)	
Less: Principal Payment - 05/01/20	($215,000)	
Less: Special Call - 05/01/20	($75,000)	
Less: Special Call - 08/01/20	($640,000)	
Less: Special Call - 11/01/20	($10,000)	
Less: Principal Payment - 05/01/21	($180,000)	
Current Bonds Outstanding	$8,525,000	

10

C.

DEER RUN
COMMUNITY DEVELOPMENT DISTRICT
Special Assessment Receipts Fiscal Year 2022

Gross Assessments	$659,782.88 Net Assessments	$620,195.91
ON ROLL ASSESSMENTS	$ 400,055.03	$ 259,727.85
$ 376,051.73	$ 244,144.18
Series 2018
60.63%	39.37%	100.00%	
DATE	DESCRIPTION	GROSS AMT	COMMISSIONS	DISC/PENALTY	INTEREST	NET RECEIPTS	O&M Portion	DSF Portion	Total	

11/22/21	CK#5156	$1,708.21	$0.00	$0.00	$0.00	$1,708.21
11/22/21	CK#62778	$70,313.57	$1,349.62	$2,832.72	$0.00	$66,131.23
12/14/21	CK#62830	$539,292.52	$10,354.42	$21,571.30	$0.00	$507,366.80
01/04/22	CK#63110	$12,758.52	$246.50	$433.38	$0.00	$12,078.64
01/25/22	CK#63158	$7,585.91	$147.17	$227.60	$0.00	$7,211.14
02/15/22	Ck#63374	$3,804.09	$74.83	$62.40	$0.00	$3,666.86	
$1,708.21	$0.00	$1,708.21
$40,098.24	$26,032.99	$66,131.23
$307,638.54	$199,728.26	$507,366.80
$7,323.80	$4,754.84	$12,078.64
$4,372.43	$2,838.71	$7,211.14
$2,223.38	$1,443.48	$3,666.86	
TOTAL	$635,462.82	$12,172.54	$25,127.40	$0.00	$598,162.88	$363,364.60	$234,798.28	$598,162.88	

Gross Percent Collected
Balance Remaining to Collect

96%
$24,320.06

DIRECT ASSESSMENTS

DR Horton			
Net Assessments	
$750,444.52	
$344,474.57	
$405,969.95	
DATE
RECEIVED	DUE
DATE	CHECK
NO.	NET
ASSESSED	AMOUNT
RECEIVED	GENERAL
FUND	DEBT SERVICE
FUND 2018	
11/9/21	10/1/21	1410855	$187,611.13	$187,611.13	$86,118.64	$101,492.49	
12/10/21	12/1/21	1410855	$187,611.13	$187,611.13	$86,118.64	$101,492.49	
2/11/22	2/1/22	1448151	$187,611.13	$187,611.13	$86,118.64	$101,492.49	
	5/1/22		$187,611.13				
			$750,444.52	$562,833.39	$258,355.93	$304,477.47	

11

D.

Deer Run
Community Development District

Summary of Check Register

February 18, 2022 through March 01, 2022

Fund	Date	Check No.'s	Amount

General Fund

2/18/22	1507-1509	$
2/25/22	1510	$

8,116.97
1,105.57

Total Amount	$	9,222.54